Backup Tapes Are Not The Best Solution For FRCP Compliance
The problem with backup tapes isn't actually storing the data, it is producing relevant messages efficiently when requested by legal counsel for FRCP compliance. The task of going through a backup tape and to find specific messages is difficult and time-consuming.
One of the key aspects of FRCP compliance is being able to produce relevant ESI efficiently.
Therefore, it's important to include an archiving solution into your company’s email retention policy.
In addition, you can choose to work with a hosted email archiving solution, which means you wouldn't have to worry about storage of your backup tapes or maintenance.
Do the research, find an email archiving company, and ask them how using their services would improve over using backup tapes.
FRCP Compliance: Know The Basics
The Federal Rules of Civil Procedure (FRCP) were established in 1938 and underwent significant revisions in 1948, 1963, 1966, 1970, 1980, 1983, 1987, 1993, 2000 and 2006. When it comes to email archiving and e-discovery, the revision that took effect in December 2006 is important to know and understand.
Fundamentally, the revision required organizations to manage their electronically stored information (ESI). The ESI needs to be able to be produced in a timely and complete manner when requested, such as during legal proceedings.
Producing documentation for legal proceedings has shifted recently. While email used to be rarely requested years ago, it’s become commonplace today. And with that said, the outdated technique of using back-up tapes to store email communications makes the searching of specific communication incredibly costly.
For FRCP compliance, it is important to be able to tell what you have, how exactly it is classified and where you can find it. Don’t be stuck in a reactive mode – be proactive and find a system that can help your company save money and time when an e-discovery request comes in.
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