FRCP Rules & California’s New E-Discovery Rules Compared
The state of California has its own set rules for e-Discovery that does share key similarities to the Federal Rules of Civil Procedure, but also share some differences. A wonderfully brief and concise blog posting from Rob Robinson on his InfoGovernance Engagement Area blog defines each of these.
I encourage blog readers to visit his blog directly to help boost visits for his post, but for the sake of convenience, the information is found below:
The Key Similarities Between The California and Federal Rules:
- Broad Definitions of ESI
- Inspection, Copying, and Sampling of ESI
- Specification of Form of ESI Production and Objection Thereto
- Sanctions for Failures to Produce, and Safe Harbors for Data Lost Due To Routine Good Faith System Operations
- Return of Inadvertently Produced Privileged ESI (But No FRE 502 Equivalent)
- EDD Applies to Third Party Subpoenas
The Key Differences Between The California and Federal Rules:
Timing of Discovery and Early Meeting E-Discovery Discussions
- Both sets of rules mandate early meetings of counsel regarding e-discovery issues.
- California allows discovery before early discussion.
Dealing with Requests for ESI that is Allegedly Not Reasonably Accessible
- California requires responses containing detailed objections as to accessibility; failure to object is a waiver of the accessibility argument.
- Federal rules do not on their face require this degree of specificity.
To read California's bill, click this link for a .pdf of the law.
Once again, big thanks to the panelists responsible for this information, Stanley M. Gibson, Esq. and Dan P. Sedor, Jeffer, Esq. each of Jeffer Mangels Butler & Marmaro LLP. As well as to Rob Robinson for sharing on his blog.
Backup Tapes Are Not The Best Solution For FRCP Compliance
The problem with backup tapes isn't actually storing the data, it is producing relevant messages efficiently when requested by legal counsel for FRCP compliance. The task of going through a backup tape and to find specific messages is difficult and time-consuming.
One of the key aspects of FRCP compliance is being able to produce relevant ESI efficiently.
Therefore, it's important to include an archiving solution into your company’s email retention policy.
In addition, you can choose to work with a hosted email archiving solution, which means you wouldn't have to worry about storage of your backup tapes or maintenance.
Do the research, find an email archiving company, and ask them how using their services would improve over using backup tapes.
FRCP Compliance: Know The Basics
The Federal Rules of Civil Procedure (FRCP) were established in 1938 and underwent significant revisions in 1948, 1963, 1966, 1970, 1980, 1983, 1987, 1993, 2000 and 2006. When it comes to email archiving and e-discovery, the revision that took effect in December 2006 is important to know and understand.
Fundamentally, the revision required organizations to manage their electronically stored information (ESI). The ESI needs to be able to be produced in a timely and complete manner when requested, such as during legal proceedings.
Producing documentation for legal proceedings has shifted recently. While email used to be rarely requested years ago, it’s become commonplace today. And with that said, the outdated technique of using back-up tapes to store email communications makes the searching of specific communication incredibly costly.
For FRCP compliance, it is important to be able to tell what you have, how exactly it is classified and where you can find it. Don’t be stuck in a reactive mode – be proactive and find a system that can help your company save money and time when an e-discovery request comes in.
